Compliance
A training matrix in a spreadsheet
Colour-coded by hand, updated when someone remembers, and only ever accurate on the day it was saved. The first time it's properly checked is usually the day before an audit.
One platform, start to finish
Your compliance lives in five places. Your training only needs one.
A spreadsheet for the matrix. An inbox for renewals. A folder of certificates. A separate e-learning portal. Paper for sign-offs. Jack brings the whole journey — assigning, delivering, assessing, certifying, tracking and evidencing training and competency — into one mobile-friendly platform, branded as yours.
- One record from assigned to certified
- Teams see their people, the board sees everything
- One licence instead of five
Jack · Dashboard
The dashboard your team actually sees
Every part of training solved its own problem. Nobody solved the join.
None of these tools are bad — each one answered a real question. The trouble starts at the handovers, where information is retyped, evidence is lost and nobody can say with confidence who is qualified to do what, today.
Renewals
Reminders that live in an inbox
Refresher dates sit in a diary or a mailbox rule. If the person watching them is away, tickets lapse and people keep working on expired tickets.
Evidence
Certificates in a shared folder
PDFs from six different providers, named six different ways. Proving one person's qualifications means opening four folders and hoping the latest one is there.
Competency
Sign-offs on paper
Toolbox talks and practical assessments captured on forms that never make it back to a record, so capability is remembered rather than evidenced.
E-learning
An e-learning portal on its own
SCORM courses complete in one system while your compliance picture lives in another. Scores and attempts never join the rest of the record.
Onboarding
An induction pack per manager
Every line manager has their own version of week one. Nobody can say with certainty what a new starter has actually been given, or signed.
Scheduling
Course bookings by email chain
Tutors, rooms, attendees and cancellations negotiated in threads. Registers come back on paper and get typed up — eventually.
Cost
A licence for each of them
An e-learning seat, a survey tool, a document store, a scheduling add-on. Separate renewals, separate admin, the same people entered in all of them.
Watch the same course travel through both worlds
On the left, one refresher ricocheting between systems and inboxes. On the right, the same refresher moving once, in a straight line, through Jack.
Today: five systems, one refresher
The same person, course and date retyped at every handover. Nobody trusts the matrix.
RequestBookingRegisterE-learningCertificateAudit
- The same person and course typed into three systems
- Nobody sure which certificate version is current
- Refreshers missed until a manager spots them
- A day of spreadsheet work before every board pack
- Audit week spent rebuilding evidence by hand
With jack: one flow, start to finish
A requirement becomes a booking, a pass, a certificate and a compliance figure — without leaving the platform.
AssignLearnAssessCertifyTrackEvidence
- Assign once by role, site or department — Jack does the rest
- Every format in one place: in person, virtual, digital and SCORM
- Assessment, scoring and pass marks recorded against the person
- Certificates issued instantly and filed automatically
- Live compliance, refresher RAG status and one-click evidence
Only pay for what you use. Don't need the community, gamification or SCORM? Switch it off — it disappears from the menu and drops off your bill, and the rest of the flow carries on without it.
Jack · Training matrix
The real performance matrix
Jack · Live tutor scores
Watch answers arrive in real time
The whole life of a course, in one place
Six stages, one record. Each stage inherits what came before it, so nothing is typed twice and no evidence goes missing.
Assign
Mandatory training attaches to roles, sites and departments, so a new starter's requirements appear the day they're added. Competencies and CPD pathways sit alongside them.
Learn
In-person, virtual, digital and SCORM courses in one library. Build your own with chapters, slides, narration, hotspots and gamified scoring — or upload a package you already own.
Assess
Question sets per chapter, live in-session boards for tutors, practical sign-off by a supervisor, or document upload reviewed and assessed by a manager.
Certify
Passing issues a branded certificate instantly, with your own template, background and digitised signature — stored on the learner's profile.
Track
The training and competency matrices, refresher RAG thresholds, countdowns and alerts keep everyone ahead of expiry rather than behind it.
Evidence
Analytics by site, team, course and question; exports in report format; and an auditor view with findings, ratings and your responses recorded against each one.
Jack · Digital courses
Create and manage digital course content
Jack · Digital learning
See a digital course in action
Built around your business
Your brand on the outside. Live answers on the inside.
Apply your own logo, header colour and button colour across the platform, certificates and reports. Then give each team, site and external auditor access to only what they should see — so routine questions get answered without anyone chasing your L&D team.
Jack · Your branding
The actual branded platform shell
Everything the other five tools did — and the parts none of them could
One platform, so the competency you signed off, the certificate you issued and the refresher you promised all sit against the same person. Anything you don't need is switched off, so you never see it or pay for it.
Training matrix
Whole-team compliance at a glance with one headline figure.
Competencies
Skills, toolbox talks and practical sign-off, evidenced.
Every course format
In person, virtual, digital and SCORM side by side.
Course builder
Chapters, slides, narration, hotspots and questions.
SCORM support
Upload packages; scores and attempts land on the record.
Branded certificates
Issued instantly as images, with your own template.
CPD pathways
Levels that unlock only once the last one is passed.
Mandatory training
Assigned by role, refreshed before it lapses.
Analytics
By site, team, course, question and attempt.
Checklists
Personal, recurring, pinnable and shareable.
Auditor mode
Read-only access with a pinned findings panel.
People & structure
Sites, departments, teams, roles and reporting lines.
New starter wizard
A line manager adds a starter in four guided steps.
Calendar & timeline
Sessions, renewals and countdowns in one view.
Resource library
Version-controlled documents with favourites.
Broadcasts & polls
Whole company, a site, a role or one person.
Community & tutors
Forums, moderation, messaging and ratings.
Gamification
Points, game zone scorecards and leaderboards.
Alerts
Attention-needed banners, reminders and nudges.
Knowledge base
Searchable help with a support desk behind it.
Jack · Analytics
The live analytics view
Jack · Course feedback
Ratings and feedback, summarised
Your teams see only what they care about. Your board sees everything.
One set of records, filtered by role. That's what makes a single platform simple for the people on the tools and valuable to the people running the business.
Your workforce
What's booked, what's due and what's next — a countdown to their next session, their certificates in one place and a clear route through their development.
Your line managers
Their team only: who's compliant, who's overdue, who needs booking. Add a starter, change a role, record a note or sign off a competency without leaving the profile.
Your L&D and compliance team
The full matrix, refresher thresholds, course building, tutor management, certificates, broadcasts and the reporting that keeps the board informed.
Auditors and inspectors
Read-only access to the sites you choose, with a pinned panel for notes, ratings and findings — and a record of how each one was answered.
Multiple systems, multiplied monthly
Before you count the licences, count the hours: duplicate entry, chasing certificates, rebuilding the matrix, and the rework when two versions of the truth disagree.
Licence sprawl
An e-learning seat, a document store, a scheduling tool, a survey tool. Separate renewals and separate admin for one set of people and one set of records.
Hidden hours
Typing up registers, chasing refreshers, rebuilding the matrix, and assembling evidence the week before an audit. It rarely appears on an invoice — you pay for it anyway.
The cost of being wrong
Someone on site with an expired ticket, a competency assumed rather than evidenced, a missed refresher discovered by an inspector. That's what the gaps really cost.
One platform. One licence. One place to look — from a new starter's first day to the evidence pack at your next inspection.
Enquire today
Ask us anything, or see it with your own courses
Tell us how training and competency are managed today and we'll show you the same journey in Jack — set up with your branding, your roles and one of your real courses. Demos take about 30 minutes.
- A walkthrough tailored to your workforce, managers and L&D team
- An honest view of what you could switch off, and what it would save
- Answers on permissions, auditor access, SCORM and branding